Ordering Instructions

Member libraries receive a library materials budget that is administered by Peace Library System. The allotment can be used to purchase library materials, and supplies that help make library materials shelf ready.

Library materials can be selected from various selection aids, online sources, review journals, or publisher catalogues. Unless otherwise directed, Peace Library System will select the best supplier suited for your orders. This is done by determining the publisher's country of origin and ordering accordingly.

There are several ways to place your orders through Peace Library System:

1. Order form

Download the order form. If you need assistance, please download How to Fill Out the Order Form. You can submit your order form two ways:

  • Print it off (please use legal sized paper and make sure your page orientation is set to "landscape") and fax your completed order form back to us at 780.539.5285
  • Save it to your computer, fill it out, save it, and email it to ordering@peacelibrarysystem.ab.ca.

2. Catalogues/Programs

Peace Library System offers a number of catalogues/programs to assist school librarians in the selection and ordering of bestseller or quality materials. These are distributed in electronic format.

United Library Services (ULS) provides three main selection tools, which PLS sends out to libraries:

A. Hotlist Catalogue: Adult Best Sellers, Fiction and Non-Fiction
B. Super Forthcoming Catalogue: Adult & Juvenile
C. Bestsellers: Paperback Fiction

Learn more about the ULS selection tools, and how to order titles from the Hotlist and Super Forthcoming catalogues.

Peace Library System also offers a variety of other ordering lists, which are sent to libraries throughout the year, i.e. Rocky Mountain Book Awards, Alberta Readers' Choice Awards, CBC Canada Reads, annual TD Summer Reading Club, and more.

Download the schedule of catalogues and order lists. This will help you plan your purchases for throughout the year.

3. Standing Orders

At the request of member libraries, PLS will place titles that are published on a regular basis (i.e. annually) on a standing order. When a standing order is set up, the publisher will automatically send the latest edition as soon as it is published. The types of books that are normally placed on standing orders are those that are updated regularly and that the library wishes to receive every year. Examples would be Lonely Planet travel guides, Guinness Book of World RecordsLemon-Aid vehicle guides and The World Almanac Book of Facts.

To sign up for standing orders, please contact Alycia Vickrey at Peace Library System headquarters.

If you are placing a title on standing order, keep good records to ensure that you do not order a duplicate copy via regular ordering methods.

4. Series Standing Orders

Similar to standing orders, you can also sign up for series standing orders. These are standing orders that whenever a new book is published in a series, you will automatically receive a copy. This means that you could receive one book a year, or ten - it just depends on how active the series publishing is.

A series standing order list is sent out to each library in October/November every year. The library manager selects from the list whichever series they would like to receive, and returns the list back to Colleen Bishop by January 10. To help with budgeting, the list provides an approximate number of titles to expect to be published that year.

Some examples of series standing orders are: Geronimo StiltonDinosaur TrainSport StoriesOrca SportsBleachInuYasha, and Star Wars: Clone Wars.

Please note that the list sent out every year will supersede your existing list. This means that you need to send a new list back each year. You may pick the same series, or change what you had on order. If we do not hear back from you, it will be assumed that you are not participating in the series standing orders service.

Series can be added or cancelled at any point throughout the year by contacting Alycia Vickrey.

The series standing order list and the Superforthcoming catalogue sometimes overlap with titles. Keep in mind that the titles that come in for a series (if you ordered them using series standing orders) are not known until they are received at Peace Library System headquarters. So, if you pick a series from the series standing order list please do not order a title in that series from the Superforthcoming catalogue or you will end up with duplicate copies.